When classified documents are not in possession of an authorized individual, how must they be stored?

Storing classified documents securely is crucial for national security, and the requirement for using a GSA-approved security container is explicitly stated in the guidelines for the handling of classified information. Such containers are designed to meet specific security standards that prevent unauthorized access, ensuring that only individuals with the appropriate clearance can access the documents within.

GSA-approved security containers provide a physical barrier to classified information, featuring robust locking mechanisms that comply with federal security regulations. They are tested to withstand tampering and intrusion, making them suitable for safeguarding sensitive material. This is particularly important because classified documents can contain critical defense and intelligence information that, if disclosed to unauthorized individuals, could compromise national security.

While other methods of storage—like locked desk drawers or fireproof safes—may offer some level of protection, they do not meet the stringent requirements set forth for the storage of classified materials. Additionally, storing documents in a password-protected digital format is applicable to electronic files but does not pertain to the physical storage of classified documents. Therefore, using a GSA-approved security container aligns with the established protocols for maintaining the integrity and confidentiality of classified documents when they are not in the possession of authorized individuals.